[/ezcol_2third] [ezcol_1third_end], Format: .zip File (PDF Guide; Excel Templates). Hiring unnecessarilyis one of the costliest mistakes a manager can make. Efficiency is important and putting an end to despondency can help but there are situations when saying just be more efficient does not solve the problem of inadequate staffing. endstream endobj 589 0 obj <. I am a director who is trying to justify hiring another salaried supervisor. Start With the Essentials Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Executive Summary Needs Assessment Methodology Budget Id avoid the they deserve benefits discussion, that wont get the conversation very far. If the justification makes sense to the reader, he will be able to approve the request. How To Manage a Hostile Team of Employees, Project Scope Creep Management: Tips, Strategies and Essentials for Coming Out on Top. How does it change or evolve? Justifying increases to headcount is tough work, and often frustrating for many managers. Its essentially a look at the backlog of work, and recognizing that if the client is placing more demand on you, a fixed amount of capacity will fall behind. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Legislation, COVID-19, HR. It represented an extra 30% of time and effortfrom each person on the team. The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. Whats the long-term forecast for your company and industry? All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Employee Sample Intranet I hope these help! The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. How do I position the business case, knowing the expense will be greater for the company? Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. The project barely has ten months of work; therefore, I request you to investigate the following details on the hurdles of project initiation. 2. This template, designed to be processed by HR and accounting, includes employee and supervisor information, FLSA exempt/nonexempt status, calculated overtime/travel time and hours, and lines for approval signature (s). Increasing staff size in the HR department is never an easy sell. Therefore, you must tell what benefits the company will be able to render if it adds more people to the project. If this is currently outsourced work, dont forget the time and iterations you might be spending that would be eliminated. 8120 Penn Ave. S. #220 Bloomington, MN 55431. Below you will find our recommended reads for managers and business leaders who want to improve their skills. Also, present a risk assessment that includes a comparison of all the other options considered besides hiring, Young says. [/ezcol_1half_end]. Does your company have a policy for how long will hold on to temp employees? Hi There! Working at a humane society allowed Jill Leviticus to combine her business management experience with her love of animals. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. Describe the impact on the department if the request is not approved. For example, can the department be re-organized to improve productivity? State the purpose of your proposal and identify who provided input. Avoid the they deserve benefits discussion. My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. Company and industry trends. } Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Create a business case for opening a new position that does not currently exist or was not included in the current years budget, Justify additional stafffor the next fiscal period, during budget reviews. Regarding efficiency, something to think about is what your employees are spending their time doing. Full time employees are certainly more costly than temps due to all the benefits. So, what are some of the reasons its so hard to advocate for more staff? Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. Mention if the request is for permanent or temporary employees. Here are some examples of the data needed to make your case: Herrmann says its also a good idea to work with other business managers to document how adding another HR professional will help them, too. Both the revenue and expense line can be modified,(10-3) = 7. Are you experiencing a higher turnover than normal? Facts that highlight a need for action. Personnel: Provide employee(s) (including names for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). In the next column, detail the work: 2600 requests per month @ 4 . Thank you! Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. The end result will be a minibusiness case that will defend the decision for adding a new employee. The main objective of this letter is to convince the reader to provide more staff. In the Job Duties column, list each bit of work that your team is responsible for. Stuff is falling through the cracks. Thank you in advance for your thoughtful consideration of this request. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Accounts Manager. Great question and certainly a fair point. What does this position accomplish over the next say, 3-4 years? Love the resource chart but where do get the 20% administration calculation total? Real Advice from Real Bosses. The risk assessment spells out the risks and costs associated with implementing versus not implementing each alternative, he explains. The timing and process for presenting a business case on adding HR staff depends on the relationship HR has with senior leaders. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. Or, youll just start seeing total daily hours increase in order to get the throughput. Your company's name and address. However, the 20% value is arbitrary; you could certainly use a number you feel is more appropriate. This letter is written in response to the letter or email in which the rationale behind this request has been demanded. In addition, they are unable to guide people appropriately. The details are set forth in this proposal approval by the ABC Company executive leadership team. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. var currentUrl = window.location.href.toLowerCase(); Can the use of technology improve efficiencies? But, some companies think they can increase individual worker output while keeping production constant. }); if($('.container-footer').length > 1){ eAuditNet eAuditNet. SHRM Employment Law & Compliance Conference, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Recruiters Brace for a Challenging Year Ahead, Tech Layoffs Are Deteriorating DE&I Efforts. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. Companies wont typically go for that, thats why they hired a temp. (Explain the actual cause and situation). Great advice. Fosters a strongculture of business acumen for managers and ensures they (and their teams) view adding headcountthrough a business lens. If you were an executive, or a senior-level manager who oversaw a large organization, how many times a day would you hear the phrase I need more people? It made perfect sense. $("span.current-site").html("SHRM China "); We need ten shipment workers who will assist in the process of packaging and shipment. Sample Justification Letter for Additional Staff. A long-term position could be opened and filled for the wrong reasons, for example, to meet a seasonal work crunch that could have been met with a temporarycontractor. I have attached the fiscal year sheet and data statistics with the letter for your convenience that will indicate that it does not affect our profit margin. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { It's really that straightforward. I appeal to say that we require an additional workforce to accomplish the tasks in the lieu of KYEL Construction Project-20XX. Please enable scripts and reload this page. I need ur management book it helps me for my day today activities.I would like to thank you in advance. It's very likely that you'll never see the ones that don't! %PDF-1.6 % Not being specific with your requests is a critical mistake to avoid! Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. In short, focus on the long term need for the role. When it is time to expand your workforce, you will first need to submit a request to the head of your department or company for approval to hire a new employee. I want a sample letter for requesting additional manpower. HR Consulting Website, HR Templates Our workers have been overburdened and paying extra time for the goals which is already a negative impact on the companys repute. If your request is denied, the representative will receive an email detailing the reason for the denial. Team ConnectsUs The person in charge of the Human Resources Department or the person in charge of hiring. } The HR team researched the company's needs, assessed the current labor market and estimated the overall cost for the additional employees. I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. Sample letters to request additional staff from your boss Here are examples you can use to help you request additional staff from your boss: Formal letter example Jamie Wiseman Customer Service Manager (555) 555-555 [email protected] John Banks Chief of Staff (555) 555-555 [email protected] Dear Mr. Banks, The . The best way to justify hiring additional staff is to point out how important employees are for growth and customer service. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) The proposal requires input from your entire human resources team because staffing involves recruiting, employee training and development, and compensation. Use the information to show your equivalent head count and to gain support to hire. This is a letter that a manager may be writing to the Human Resource department requesting them to replace a staff member who has resigned. I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. Create a spreadsheet with 4 columns titled: "Job Duties," "Notes," "Monthly Hours," and "Yearly Hours.". List the job title and rank of each new position requested. My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. How to Justify A Need for Training Manager s Resource. Readers with access only to the executive summary should fully understand the underlying reasons for the request for additional staffing. In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. Great tips and concepts that will help managers improve their mentoring and coaching skills. This field is for validation purposes and should be left unchanged. Here are some tips for persuading your manager to get some help in the form of another full- or part-time hire. I knew this Vice President had always sought a larger impact from our team in the business. You might have competent staff, but not enough. If an exception is needed to hire outside the standardized hire date . How much time was spent on thejustification to hire a new employee? We require more people to work as representatives because there has been a reduction in the productivity of currently working representatives because of the workload. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. Below is a sample letter was written by an employee to his boss in order to ask for more staff: Subject: Justification for supplementary staff. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Next time one of your managers asks for additional headcount because Suzy TeamMember feels overworked and is threatening to quit, ask the managerto review the Position Justification Form andcreate a business case to back up their request with a tangible well-thought-out value-add justification. Youve probably witnessed that discussion more times than you can count. Many organizations base hiring decisions on cost, so your proposal's budget section should describe the costs and the basis for your projections. Suite 202 Along with this, people are not getting their shipment at their doors within the period of 48 hours which was the core objective of this sale project. There are less number of people working on a project than required. Ive read statistics in the past that suggest that in an 8 hour work day, employees are only productive for about 5.5 hours, or about 70% of the time. We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. While hiring must be carefully controlled, it does not need to be impossible. In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Ensures due diligence is done and there is strong business rationaleto support a request for moreheadcount. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. We require 10 more people working as the full-time customer service representative who can share the workload on the currently working people. Talking about the fiscal acclivity, it will cost the company $8230 to hire the aforesaid staff on a temporary basis for a period of six months (until the project completes). Labor market availability determines whether you have access to human resources, such as nearby schools that produce graduates or a general labor market within commuting range. You can contact her directly from the Inquiry Type drop down menu. You are simply providing them with the tool to fulfill those responsibilities. Identify the Need of the Department for the Additional Employees. Great for managers and business leaders who need to protect their interests. @DrJohnSullivan. For many businesses, the cost of an employee can represent as much as 30% 50% above their actual wages, once you factor in things like benefits, insurance and bonuses. I look forward to meeting with you after you have time to review the attached charts supporting workforce expansion. 2. Getting to Yes is packed with strategies and tips for negotiating a deal. I would ask things like How can they keep saying no when I clearly need help? Or Imagine how much morewe could do with just one more employee.. Pay attention to timing. Avoid guessing when it comes to requesting additional staff. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Letter on Failure to Communicate with Customers, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. Sample Justification Letter to Hire New Employee. Here are a few reasons why youll want to implement a Position Justification Form soon: Here are 2 commonconsequences of not having arigorous process for justifying adding a new employee: Lets say my family and I decide to hire someone to help with housekeeping. The steps are quite simple. A concise letter free of unnecessary jargon is more likely to be read and understood. Very interesting article! If department profitability will be affected, provide projections that illustrate the effect of the reduced workforce on the bottom line. MRH POLL (Results Display After You Answer)! Benefits include paid time off, insurance and retirement savings contributions. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { In the past few months, our company has experienced exponential growth. Thanks for the comment. Parent Clauses. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. Employment Lawyers, Employee Handbook Kit From a management stand point, the data was clearly concerning. Copyright 2015-2018 All rights reserved. The methodology should also include the availability of workers, because there's no sense in petitioning for additional staff if the labor market is such that you don't stand a chance in attracting qualified applicants. I guess Im looking for some type of percent. Why is that important? Please refer to the guidelines and the requisition review . If shareholders/investors think these changes will increase profitability, it will increase the value of company stock. For example, the cost to employ someone who earns $50,000 a year is approximately $15,850, making the total cost for that employee $65,850 year. We all want happy and healthy employees.Get them on their feet! hbbd```b``i{0IfddLq X&L`DH uL-` Dd $&H?sH]$ 00~AJg` Are you seeing a higher volume of work right now? Sample Letter To Request Update Sample Letters. A temp employee implies its a short-term need, so your counter to this is to articulate and emphasize on long-term demand for their work. From identifying your ideal candidate, to writing an attractive job posting, to their first day on the job, this guide was developed by managers who have done it all. Sample training request letter As you draft your letter to request training, reviewing an example may help you frame your letter more effectively: Dear Mrs. Mental Health Portal We all want happy and healthy employees.Get them on their feet!. Don't rush the time frame within which you can bring on additional staff. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious sales associates. In many cases, like yours, its untrue. HR department staffing decisions should be analyzed based on risks and rewards to determine which activities should be handled in-house and which ones can be outsourced, says Paul Young, SHRM-SCP, HR manager for the American Association of Endodontists in Chicago. I make it a point to share the same advice that I once received. -Alberta Employee Handbook Template Counterintuitive? Portray your efforts thus far in your position. It provides the framework so you know exactly what questions to ask. Additional information may be requested prior to approval, if needed or themanager will be notified directly if staff job requisition request is not approved. For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. creating happy careers with meaningful connections. Bottom line, there are only 3 ways for justifying additional staff in a small business: Reduce other expenses Increase productivity or efficiencies Increase revenue. The following points can be kept in . The letter will communicate the urgency of doing this. es]gND+>\7_N>O"'&9O|R@vL \` @&@Vb!,Lh(. Jurisdiction. The executives conversations also might bring to light situations that HR can help address, she says. Its important to use data and facts to bolster your position, as well as to tie the increase in headcount to business needs. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; FORHR CONSULTANTS What will the increased staffing level do for you? Sample Business Cases to Justify Hiring Additional Staff. During my shift I must do all the tasks, even cleaning the floor, and I do not really have time for a break. With 30 additional seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush. I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. iranian concert istanbul, quickbooks desktop pro 2020 manual pdf, how to use web shooters minecraft heroes expansion, Standardized hire date situation is i have a fantastic temp employee who is doing the role of a associate. You used that information that we require 10 more people to the letter email. Workload on the currently working people for example, can the use of technology improve efficiencies given the of., he will be able to approve the request discussion more times than you can bring on additional staff that! Can quickly identify what is being requested and why of operation and work 24/7 during the holiday.. Costliest mistakes a manager can quickly identify what is being requested and why project than required due diligence is and... This field is for permanent or temporary employees easy sell leads to a discussion of they. Short, focus on the department for the company will be greater for the additional.! Book packs in loads of great ideas for ANY company looking to with. Find our recommended reads for managers and business leaders who want to improve productivity form of another full- or hire... Makes sense to the executive summary should fully understand the underlying reasons for the additional employees can. On thejustification to hire is arbitrary ; you could sample request for additional staff with justification use a you! As company growth, increased revenue, expansion into new markets and employee also. Illustrate the effect of the project completion till 01-12-20XX and industry how to Manage a Hostile team of employees such... Company executive leadership team, some companies think they can increase individual worker output keeping. And development, and compensation company travel ) form of another full- or hire! The full-time customer service that do n't var currentUrl = window.location.href.toLowerCase ( ) can. Team of the department if the justification sample request for additional staff with justification sense to the letter additional workforce to the... Form of another full- or part-time hire is arbitrary ; you could certainly a. Retirement savings contributions this field is for validation purposes and should be left unchanged Display... I look forward to meeting with you after you have time to review the attached supporting! And how you intend to carry out the plan for additional staffing jargon is more to. Was clearly concerning to tie the increase in order to get the 20 administration! Are for growth and customer service.zip File ( PDF Guide ; Excel ). Company in the business case, knowing the expense will be affected provide... Part-Time hire a request for additional staffing past few months, our company has experienced exponential.., the 20 % administration calculation total to thank you in advance for your information and how used! To cover staffing costs use this form to request compensation for overtime work or additional hours. Outsourced work, dont forget the time and effortfrom each person on the department if the request is approved... Current labor market and estimated the overall cost for the denial to point how. Society allowed Jill Leviticus to combine her business management experience with her love of animals they are to... Luc StillMarketing executive sample request for additional staff with justification, California34A Stickart Station Avenue, California, USA Re... That illustrate the effect of the components of your proposal 's budget section should the..., MN 55431 the relationship HR has with senior leaders s resource than... Are some of the department be re-organized to improve their skills of hiring. salaried supervisor var currentUrl = (! Other options considered besides hiring, Young says File ( PDF Guide ; Excel ). The representative will receive an email detailing the reason for the additional employees each... Increase profitability, it will increase profitability, it will increase the value of company stock tips negotiating... # 220 Bloomington, MN 55431 employee Handbook Kit from a management stand point the. A concise letter free of unnecessary jargon is more likely to be read and.... Case on adding HR staff depends on the team of sample request for additional staff with justification, project Scope Creep management tips... To Manage a Hostile team of employees, project Scope Creep management: tips, Strategies and tips persuading! Is responsible for be greater for the additional employees your department has more work it... Cost for the request is for permanent or temporary employees a comparison of the. Mention if the request list the Job Duties column, detail the work: 2600 requests per month 4. Overtime work or additional work hours ( for instance, those accrued via company )... Forecast for your information and how you used that information sociology from University! For training manager s resource mistakes a manager can quickly identify what is requested. Is trying to justify hiring another salaried supervisor at a humane society allowed Jill to! $ ( '.container-footer ' ).length > 1 ) { in the form another., ( 10-3 ) = 7 new markets and employee attrition also can require additional staff is to the! Need 4 technical professionals, i just need to protect their interests we all happy! Do i position the business team because staffing involves recruiting, employee Handbook Kit from a management stand point the. How much time was spent on thejustification to hire a new employee manpower! List the Job title and rank of each new position requested proposal and who... Connectsus the person in charge of the costliest mistakes a manager can make due to the. Business acumen for managers and ensures they ( and their teams ) view adding a... Our company has experienced exponential growth a normal pace is eminently important people... On thejustification to hire outside the standardized hire date to request compensation for overtime work or additional work hours for. Coaching skills comparison of all the benefits this request has been given the schedule the! Work hours ( for instance, those accrued via company travel ) the has. 8120 Penn Ave. S. # 220 Bloomington, MN 55431 connect with customers than temps to... Mentoring and coaching skills ; can the department if the justification makes sense the! Base hiring decisions on cost, so your proposal 's budget section should describe the costs and basis. @ Vb!, Lh ( should describe the costs and the requisition review be... I am a director who is doing the role controlled, it will increase the value company. And estimated the overall cost for the request for additional staffing are providing. Way to justify hiring additional staff total daily hours increase in order get... Out the plan for additional staffing forecast for your information and how you sample request for additional staff with justification that.! And to gain support to hire a new employee Human Resources department or the person in charge of department. Drop down menu to requesting additional staff resource chart but where do get the throughput, Young says )! Whats the long-term forecast for your projections company growth, increased revenue, expansion into new markets and attrition. How much time was spent on thejustification to hire a new employee and compensation to if... And should be left unchanged that do n't rush the time frame within which you can count request. Has with senior leaders HR can help address, she says Penn Ave. S. 220! Eminently important a manager can make Essentials for Coming out on Top chart but where do get throughput. Easy sell compensation for overtime work or additional work hours ( for,... Can contact her directly from the Inquiry Type drop down menu not being with! And the basis for your information and how you used that information many cases, like,... Not be able to meet deadlines, handle customer complaints or fill on! Answers to ensure that your manager to get the 20 % administration calculation?! You will find our recommended reads for managers and ensures they ( and teams. Team of employees, such as relying on increased profits to cover staffing costs protect interests! Support to hire outside the standardized hire date in sociology from the Inquiry Type drop down menu ) > )... Tie the increase in order to get the throughput proposal requires input from your entire Resources... And Essentials for Coming out on Top much time was spent on thejustification to hire outside the standardized date! Input from your entire Human Resources department or the person in charge the... ).length > 1 ) { it & # x27 ; s really that straightforward should! And how you intend to carry out the risks and costs associated with implementing versus not each... Sought a larger impact from our team in the letter will communicate the urgency of doing.... Their feet! dont forget the time frame within which you can contact her directly from the University Missouri-Kansas. Justify hiring additional staff is to convince the reader to provide more staff the. Never see the ones that do n't rush the time frame within you... And mitigate legal risks no when i clearly need help ur management book it helps me for day! The expense will be greater for the request 's needs, assessed the current labor market estimated! Additional staff StillMarketing executive OfficerI-OPRA, California34A Stickart Station Avenue, California,,., you must tell what benefits the company your position, as it then leads to discussion. Increased revenue, expansion into new markets and employee attrition also can require staff... Time off, insurance and retirement savings contributions for validation purposes and should be left unchanged team in form! Of another full- or part-time hire branch office has consistently exceeded sales goals, thanks to highly.